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KSI Library Policies & Procedures


The KSI Library supports activities that are integral to the overall mission of Knowledge Systems Institute. To this end, the mission of the Library is to provide resources and services to facilitate learning and research within the KSI community. The KSI Librarian is engaged in the creation of collections of materials that support the curriculum and the provision of access to those materials. More specifically, these activities include the collecting and preservation of materials; user instruction and guidance (e.g., information literacy instruction); information retrieval, analysis and organization; global access to library and information resources; and collaboration with instructional faculty in developing programs, collections, and research.


The KSI Library is open during library hours or can be accessed by contacting the administrative office staff. Current hours of operation will be posted on the library door and on the library web page. When the library is closed, materials may be checked out from and returned to the administrative office. Students and faculty can contact the KSI Librarian to schedule an appointment for research support when the library is not open.


The library is open only to KSI students, faculty and staff. Students must have a current student identification card to use the library.


The KSI Library has books, periodicals, conference proceedings, theses, and reference materials in its collection. Given the nature of the institution and its curriculum, the collection is focused on the areas of computer science and bioinformatics. A small collection of art monographs is also available.

An online library catalog is available to search for books. The online catalog is accessible from the desktop menus of all the computers in the computer labs, classrooms and via the Internet

In addition to the print books available in the library, students may search the web sites on the eBooks page for free e-books.  Students also may check the Online Resources page for free Internet resources and EbscoHost, an online research database.  If a specific book is desired and not available in the KSI library, students should search WorldCat to locate the book in a local library or you may contact the KSI librarian to borrow this book from another library.

Purchase of library materials is the responsibility of the KSI Librarian and/or the KSI Executive Director. Reviews in professionally recognized periodicals are a source for materials selection. In addition, recommendations for materials for inclusion are solicited from the KSI faculty. Requests for specific materials should be sent to the library at ksilibraryksi.edu.

The library keeps the collection vital and useful by retaining or replacing essential materials, and by removing those works that are worn, outdated, of little historical significance, or no longer in demand. Disposal of materials removed from the library collection will be determined by the KSI Executive Director and the KSI Librarian.


A valid student identification card serves as the library card and is required to check out materials.

Loan Period:

Books and Periodicals:
Books and periodicals may be checked out by Chicago-area students for two weeks. Books and Periodicals may be renewed for two additional weeks only if the items are not on hold for another student (one time only). Faculty and staff may check out books for six weeks.

Items may be renewed over the phone, in person, or at the office when the library is closed. Interlibrary loan books are due according to the date set by the loaning library.

Reference Materials:
Reference materials are not circulated.

Overdue fines are 25¢ per day. All fines and fees must be paid by the end of the semester prior to the issuance of grades, diplomas, transcripts, and letters of recommendation.

Damage and Replacement of Books
Books and materials purchased by KSI for the library and curriculum are the property of KSI. Damage to books (e.g., highlighting, writing on pages, removal of pages, liquids, losing or damaging discs) or their loss will result in replacement charges for the borrower. This policy also applies to materials received on interlibrary loan.

The replacement fee for lost or damaged books is the cost of material plus a $10.00 processing fee. The fee for replacing materials with unavailable prices or from other libraries is $60.00 or higher (depending on the value of the book).

Patrons may reserve materials that are not immediately available for patron use, but are in the collection of the KSI Library. When the reserved materials are available to the patron who has placed the reserve, the library will notify the patron via phone or e-mail. The material will be held for the patron for a period of one week. If the material is not picked up within that time period, the material will be placed back into general circulation.


Reference service and materials are available to all KSI faculty, staff and students during library hours and by special appointment after hours, and are provided in response to all forms of inquiry, including patrons in the library and e-mail. Reference materials regardless of format should not be removed from the library.

The KSI Librarian will help students conduct research for their theses. Students should make an appointment to discuss their thesis topics and their research needs with the KSI Librarian. Appointments are available with the KSI Librarian during library hours. Students who are unable to meet during library hours can e-mail the KSI Librarian at ksilibraryksi.edu to request a meeting after hours.

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