FREQUENTLY ASKED QUESTIONS AND ANSWERS

Q: I am an international author. Can you provided an invitation letter so that I can apply for visa?

A: Yes, if you are registered, please write to dms11 'at' ksi.edu, we will provide an invitation letter. You are encouraged to apply for visa at least two months in advance, so that your application can be processed in time. Please provide your full name, affiliation, address to send the invitation letter, accompanying spouse, fax number, and address and fax number of the U.S. embassy/consolate where you will be applying for visa.

Q: Must I follow the format of the author guidelines? Can I use a different letter font? Can I use a different spacing?

A: You must follow the author guidelines. Do not use a different letter font, or a different spacing.

Q: Can I use the A1 paper, or paper with a slightly different length?

A: Yes. The printer will make adjustment when the proceedings are printed.

Q: Can we use the IEEE Two-Column Format for Conference Proceedings posted at http://www.ieee.org/portal/cms_docs/pubs/confpubcenter/pdfs/samplems.pdf ?

A: Yes.

Q: Do I send hotel deposit to you?

A: No. Please contact the hotel directly to make reservation.

Q: My institute is processing the payment. Can I send paper in, and the payment later?

A: No. We suggest that you pay the registration fee by personal credit card. We will fax you a receipt so that you can collect payment from your institution, followed by mailed receipt. Please note PAYMENT MUST BE RECEIVED PRIOR TO THE PRINTING OF THE PROCEEDINGS otherwise your paper will not be included in the proceedings. If payment is not received by the deadline, your paper will not be included.

Q: Can you invoice my institute and collect payment from my institute?

A: No. Please pay the registration fee by personal credit card, and you can collect payment from your institute.

Q: If a paper is accepted, does this guarantee a spot for a presentation in the conference?

A: Yes.

Q: Is there any presentation guidelines for speakers?

A: Presentation is limited to 25 minutes for a full paper and 20 minutes for a short paper. An example of a presentation can be found at: http://www.ksi.edu/seke/35_Silvia_Vergilio.pps.

Q: Is there a process for accepting abstracts prior to paper submission?

A: No.

Q: The reviews on my paper are quite good. Can I submit my paper to IJSEKE, the International Journal of Software Engineering and Knowledge Engineering, or JVLC, Journal of Visual Languages and Computing, or JDET, International Journal of Distance Education Technologies?

A: First of all, a journal paper is usually the end result of a long investigation. If it is experimental, extensive empirical results should be included. If it is theoretical, extensive theoretical results such as formal definitions, theorems and proofs should be included. Merely describing an approach with some initial results may be adequate for a conference paper, but certainly not sufficient for a journal paper.

The reason a paper is accepted as a short paper, rather than a regular paper, is because the reviewers consider it to be preliminary work that requires further improvement. Therefore a short paper is definitely not ready for submission to a journal. A regular paper, after appropriate improvment and expansion, may be ready for submission to a journal. Although it is hard to quantify the amount of improvement, a useful rule of thumb is that the expanded version should contain at least 40% of new materials and new results. For example, your regular paper is six pages long in double column format. You expand it to ten pages. Of the ten pages, four pages (40%) are new materials and new results. Thus your paper meets the above criterion. Moreover, a ten page paper in double column format will become a twenty page paper in single column format. This is a reasonable size for a journal paper. BTW, all papers submitted to a journal should be formatted according to format acceptable to that journal. The formatting information can be found at the journal's website.